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Xerox Software Solutions

Equitrac Office®

End Print Waste, Increase Print Accountability

Equitrac Office®
Equitrac Express print management software for colleges, universities, K-12 schools and libraries reduces the costs and complexities of managing print environments while ensuring users can print what they need, when they need it. This intelligent print management solution provides control, convenience, and choice to fully support evolving user requirements while reducing IT complexities. 

Key Features

  • Software-based capture, cost allocation, and reporting of every document produced on every device across campus or throughout a district
  • Easy, automatic, enforcement of student print quotas
  • Follow-You Printing™ with Secure Document Release to eliminate wasteful unclaimed printing and protect confidential documents such as tests and student records
  • Support for all payment methods: Smart or magnetic stripe stored-value cards, campus card systems, local network print accounts, and cash
  • Terminal data collection and PayPal capability to track and recover print costs where no network connection is available
  • Definable print rules and least cost routing
  • Xerox device-embedded and terminal-based solutions available
  • Standards-based, vendor-neutral, unified and centralized system for print network management and complete cost recovery
  • I-Queue allows the selection of one print queue and universal driver for all jobs, to be securely released at an MFP, regardless of type at any location on the network
  • With web-based System Manager, administrators can quickly and easily keep user and department account lists and billing codes up to date via the internet
  • Mobile Web function lets users release documents from mobile devices
  • Capture and Send allows users to capture paper-based information and transform and route it to various destinations

Price Range: Call for price.

Nuance ScanFlowStore

Simply and efficiently create digital archives

Key Features

  • Text-searchable PDF files are automatically created and easily retrieved
  • No user interface (the software runs in the background) so no additional user training is needed
  • Scan-to-email directly from the Xerox multifunction device
  • Email notifications can be sent to recipients when a scan has been placed in a folder
  • Scan-to-print for instant printing of a scan on a remote printer
  • Multiple output allows you to scan to several destinations (folder, remote printer, email, etc.) at the same time
  • PDF-to-PDF allows you to add scans to an existing PDF file
  • Dynamic meta data gives the right routing and name to the text-searchable file for logical indexing and organization
  • Bates stamp for guaranteeing the authenticity of a document
  • Bar code processing (optional) routes documents based on information in a bar code printed on a document, great for batch scanning
  • Real time two-way information directly from your Windows file structure and/or third party applications such as ERP/CRM/Financial database systems (with EIP-enabled devices only)
  • Personalized scan menus: Users can have their own personalized scan menu displayed on the Xerox user interface (with EIP-enabled devices only)
  • Encrypted, secure communication between the Xerox device and network (with EIP-enabled devices only)
  • MFPlus™ Scanning Solution (WorkCentre 6400/SFS) helps businesses easily integrate scanning and electronic document management into their existing workflows. It's like buying the WorkCentre 6400/X and ScanFlowStore™ software together for less than you would pay individually. MFPlus is built for future industry standards including electronic filing and sharing.

Price Range: Call for price.

Xerox® DocuShare®

A secure, effficient, end-to-end content management tool.

Xerox DocuShare™

Key Features

  • Business process automation: Leverage digital workflows and electronic forms (E-Forms) for a wide range of business processes, such as accounts payable, new employee onboarding, contract management, and annual student registrations. Cut processing time from days to minutes, improving efficiency, accuracy, and your bottom line.
  • Content management: Enable authorized users to securely access, share, and automate critical business information from anywhere, at any time.
  • Mobile productivity: Use the responsive Web interface for easy use across desktop, web and mobile smartphones and tablets, and use the free Mobile Client to access manage, share, and print content from any Android or iOS device.
  • Governance and Lifecycle Management: Protect and retain important business information and gain visibility into who did what, when, with your content.
  • Intelligent capture: Automate paper-to-digital migration with Xerox ConnectKey for DocuShare for tight integration with Xerox MFPs and simple, one-step scan to workflows, or with Enterprise Capture for advanced imaging and recognition.
  • Collaboration: Use team workspaces, email and social collaboration to work together more efficiently, in and outside the organization.
  • Cloud content management: Xerox® DocuShare Private Cloud Service offers simple, secure cloud-based file sharing, and fully automated business solutions in a private, industry=compliant cloud infrastructure.

Price Range: Call for price.

Xerox® DocuShare® Express Platform

Content management software for small and medium businesses

DocuShare Express
Xerox® DocuShare® Express brings proven, award-winning paper and digital content management capabilities to small workgroups and businesses at a very affordable price.

DocuShare Express benefits include:
  • Saves money, time, and paper. 
  • Employees can easily review the latest versions of materials 24/7, from a Web browser in any location, which enables immediate response.
  • A time-saving imaging and scanning feature which allows documents to be uploaded to specific DocuShare collections.
  • “Quick Install” process that allows SMBs to begin using it in minutes.
  • Easy and affordable upgrades to DocuShare or DocuShare Enterprise allow SMBs to add more advanced ECM and business process automation capabilities as their businesses grow.

Price Range:

Xerox® DocuShare® 7.0

Enterprise Content Management for Every Organization

DocuShare Enterprise
Data, data everywhere – but accessibility is key to insights. 

When your organization can manage content effectively and derive value from it, you gain efficiency and potential competitive advantage. DocuShare solves business problems by capturing, processing and sharing content, making you more agile and efficient. 

Easy, Intuitive Content Management

Office Productivity

When your organization can manage content effectively and derive value from it, you gain efficiency and potential competitive advantage. DocuShare solves business problems by capturing, processing and sharing content, making you more agile and efficient.
Enterprise content management for every organization.

Key Features of the Platform

DocuShare’s user-configurable routing and content rules, and sophisticated workflows,
support an organization’s business process management needs. Designed to a “threeclick”
rule, intuitive features make adoption easy—helping users upload quickly to meet
your archiving and audit requirements.

The Web interface offers speedy, convenient drag-and-drop of many files at once,
uploading them with a click into DocuShare. Optionally, add details as you upload to help
you organize and file documents as you choose.  

DocuShare 7.0 is about ease and flexibility, with a configurable user interface that works how your employees want to use it. Teams and individuals can add personalization, graphics, and branding, and customize their view of libraries. 

DocuShare is cloud and mobile-friendly, with mobile apps and a responsive Web user interface so you can use business content 24/7. 

Price Range: Call for price.

Xerox® ConnectKey® Technology

Discover new levels of productivity.

Xerox® ConnectKey™

Two Families. One Advanced Technology.

Whether you run a small to midsize business or a large corporation, the cutting-edge of Xerox ConnectKey Technology allows you to connect to other ConnectKey Technology-enabled devices and customize your experience to fit the needs across your business.

Smart multifunction printers built on ConnectKey Technology simply get the job done so you can stay focused on your work and not the technology. With ConnectKey, you can do much more than just print, scan, fax and copy. You can turn your multifunction printer into the center of a complete productivity ecosystem, right out of the box.


  • Convenience
  • Productivity
  • Security
  • Cost Control

Complete important tasks right at the multifunction printer through the intuitive interface's large touch points and easy menus. This UI, common to all ConnectKey enabled multifunction printers, allows for reordering of services and puts important actions at your fingertips such as the customizable single-touch scan button, which triggers an entire workflow for fast document distribution and archiving.

Spend less time looking for contacts with an enhanced address book that stores all email, fax, and scan information in a single contact. Simplify workflows with favorites that highlight common destinations.

Reduce employee frustration and downtime with on-device access to the full Xerox Online Support database from both the user interface and the print driver the same content available to your support technicians and Embedded Help Videos.

Features of ConnectKey:

  • Tablet-like interface
    Touch, swipe, pinch, and scroll just like a smart device
    See it here

  • Mobile- and cloud-ready
    Manage, print, scan, and share to and from the cloud

  • Benchmark printer security
    Trust ConnectKey comprehensive security to protect your confidential material

  • Managed print services
    Optimize your device, manage it remotely, and take advantage of built-in tools

  • Customized Apps
    Add, delete, or swap tools and apps to fit your evolving needs

There's so much more to ConnectKey.  

Price Range: Call for price.